OwnerPilot Inspections
The joint inspection, done properly, on a phone.
Section 5(3) of the Rental Housing Act says the landlord and the tenant inspect the property together — at move-in, and again before the lease ends. Miss it and the landlord loses every claim on the deposit. Whether you let a hundred flats for others or one of your own, this is the tool that makes the joint inspection the easy path.
Walk the flat, one section per screen
Good · Wear · Bad · N/A on every line, a photo demanded only where something is wrong, and it all works in a lift with no signal.
Both parties, both phones
The tenant walks with you on their own phone. Where you disagree, both positions go on the report — nobody overwrites anybody.
Signed on the device
Fingerprint, face or PIN on the signer’s own phone, a drawn signature, or a name. No biometric is ever stored.
The deposit clock
Seven, fourteen or twenty-one days, worked out from the Act and shown on every record so a refund is never late.
The POPIA notice, first
The tenant is told what is recorded and why before the first item, and the acknowledgement is kept with the report.
One PDF, sent to everyone
Finalise, and the report goes to the landlord, the agent and the tenant by email, with every signature and photograph.
Pricing
Two kinds of account. A PPRA registration number decides which one you are.
Estate agency (PPRA-registered)
- R 950 setup
- R 350 a report
- 2 reports included with setup
- Your logo on every screen and report
- Team seats
- Packs of 5, 10, 20, 50: from R 335 a report down to R 275
Private landlord / self-managing owner
- No setup fee
- R 750 a report
- No included reports — charged from the first report
- No branding — the OwnerPilot mark alone
- No team seats
- One report at a time, at the full rate
Each finalised report uses one credit. Running out never stops an inspection in progress — the balance goes negative and is invoiced.
For letting agencies
Agencies are onboarded with a signed operator agreement under POPIA, their own branding on every screen and report, team seats for every agent, a retention period they control, and a record of every time the platform looked at their data.
For owners letting their own place
No setup and nothing to learn: one account, one property at a time, the same joint inspection, the same signed report and the same deposit clock — paid per report, only when you finalise one.